HR Statutory Compliance Calendar
Your complete guide to key labour law compliances, due dates, forms and requirements.
Stay compliant. Stay protected. Build a stronger workplace.
EPF (Employees' Provident Fund)
Retirement benefit scheme for employees in eligible establishments.
COVERS
- UAN & KYC
- PF Contributions
- ECR Filing
- Form 5A & Returns
- Withdrawals & Transfers
Every Month
CONTRIBUTION (Monthly)
(Max ₹1,800) 12% Employer Share
(Max ₹1,800) 12%
Total Contribution = 24%
(Max ₹3,600 per employee)
FORMS / RETURNS
ECR (Monthly)
Form 5A (Annual Return)
ESI (Employees' State Insurance)
Social security scheme providing medical, sickness and maternity benefits.
COVERS
- Employee Registration
- Contributions (ER & EE)
- Benefits to Employees
- Monthly Returns
- IP Registration
Every Month
CONTRIBUTION (Monthly)
Total Contribution = 4%
FORMS / RETURNS
Form 01 (Registration)
Monthly Return (Form 12)
PAYROLL
Accurate and compliant payroll processing as per statutory requirements.
COVERS
- Salary Structure
- Gross to Net
- Attendance, LOP
- Overtime Calculation
- Payslip Generation
Every Month
KEY POINTS
- Maintain accurate attendance
- Process LOP & OT
- Compute Gross to Net
- Generate Payslips
- Ensure timely salary disbursement
FORMS / RECORDS
Payslip | Salary Register | Bank Advice | LOP & OT Sheet
TDS (Tax Deducted at Source)
Deduction of income tax from salary and other payments as per IT Act.
COVERS
- Tax Regimes
- Salary Computation
- Monthly Deductions
- Challan 281
- TDS Returns
Every Month
KEY POINTS
- Deduct TDS as per Income Tax Act
- Deposit using Challan 281
- File quarterly return
- Issue Form 16
FORMS / RETURNS
Challan 281 (Monthly / Form 24Q (Quarterly)
Form 16 (Annual)
MINIMUM WAGES
Ensure payment of minimum wages as per State notifications and applicable rules.
COVERS
- Basic + DA
- VDA Revisions
- Overtime Wages
- State Notifications
- Compliance
(Or as Notified)
KEY POINTS
- Follow State Minimum Wages Notification
- Recalculate OT as per updated rates
- Maintain records
FORMS / RECORDS
Wage Register | OT Register | Compliance Records
BONUS (Payment of Bonus Act)
Statutory bonus for eligible employees as per Payment of Bonus Act.
COVERS
- Eligibility
- Bonus Calculation
- Min & Max Bonus
- Payment Timeline
- Annual Return
from close of Financial Year
CALCULATION
Bonus = 8.33% to 20% of Eligible Wages
(As per Payment of Bonus Act)
FORMS / RETURNS
Form D (Annual Return)
GRATUITY
Retirement benefit for employees with 5+ years of continuous service.
COVERS
- Eligibility (5 Years)
- Gratuity Formula
- Nomination
- Payment Process
- Gratuity Register
from exit
GRATUITY FORMULA
(Last Drawn Salary × 15 × Completed Years of Service) ÷ 26
FORMS / RECORDS
Gratuity Register | Nomination Form
LABOUR LAWS &
WORKPLACE RULES
Compliance with key labour laws and workplace welfare regulations.
COVERS
- Factories Act
- Shops & Establishments Act
- Working Hours
- Weekly Holidays
- Leave Rules
- POSH Compliance
- Safety & Welfare Measures
(Ongoing Compliance)
KEY POINTS
- Ensure legal working hours
- Weekly off & leave compliance
- Maintain safety & welfare
- POSH awareness & ICC
FORMS / RECORDS
Policy Documents | Inspection Reports
REGISTERS &
RECORDS
Maintain statutory registers and records as per labour laws.
COVERS
- Attendance Register
- Wage Register
- Leave Register
- Overtime Register
- Muster Roll
- Employee Records
(Always Updated)
KEY POINTS
- Maintain accurate & up-to-date
- Preserve as per legal retention
- Produce during inspection
RECORDS
Registers as per labour laws | Employee Files | Certificates
COMPLIANCE
CALENDAR
Keep track of all statutory due dates and ensure timely compliance.
COVERS
- Monthly Compliances
- Quarterly Compliances
- Half-Yearly Compliances
- Annual Returns
- Due Dates & Filings
Calendar
KEY POINTS
- Track due dates
- Plan in advance
- Avoid penalties
- Maintain compliance calendar
TOOLS
Compliance Calendar | Reminder System | MIS
Compliance Calendar at a Glance
Key due dates and filing timelines to keep your business on track.
✔ EPF – 15th
✔ ESI – 15th
✔ TDS Deposit – 7th
✔ Payroll Activities (Pre Pay-Date)
✔ TDS Return (Form 24Q)
Jul / Oct / Jan / May
✔ Minimum Wages
(Apr & Oct)
✔ Form 16 – 15th June
✔ Bonus – 8 Months post FY
✔ Compliance Calendar Review
✔ Gratuity – 30 Days post exit
✔ Labour Laws Compliance
✔ Registers – Inspection Ready
Why It Matters?
Statutory compliance is not just a legal requirement, it builds trust, avoids penalties and creates a safe & fair workplace.
Good Compliance = Strong Organization
Penalties ♟ Employee
Trust ⚙ Smooth
Operations ↗ Business
Growth
Remember
Verify current rates against EPFO / ESIC / Income Tax before filing.
Need help with your compliances?
Our experts can help you with your PF, payroll, compliance or employee-benefit queries.